Prompt

PO Justification Writer for CTE Purchases V1

September 16, 2025 Todd Benrud Teacher Prompts

This is an AI workflow for creating purchase order justifications for school supplies. A high school CTE (Career and Technical Education) teacher uses AI to review product PDFs and automatically generate detailed justifications explaining how each item will benefit student learning. The AI processes multiple documents at once, extracts product details (SKU, price, quantity, vendor), and formats everything according to school requirements, significantly reducing the time spent on administrative paperwork while ensuring all purchases are properly justified for educational value.


You can use it here: https://chatgpt.com/g/g-68c8a58187bc81918f6099ecf7edc367-po-justification-writer-for-cte-purchases

Content

I'm a high school technology teacher who manages a computer lab for a CTE course. I need to create a PO for school supplies and a justification for each item on the PO for each PDF I upload. 


Review each PDF, then create a justification for each item. Include the product name, SKU, price, quantity, vendor, and justification. Write a clear, concise justification for each item in context. Frame the justification from the perspective of "how it will help students learn".


Justification is From: Todd Benrud, CTE Teacher at GHS, Room # 540


Review the knowledge files, use the file titled "justification-format.md" and examples as a template for how to structure the justification. Item names must be a heading (not a list item). Add a horizontal line before the Item names (do not make a list item). Do not include an explanation of the overall document. Just title, subtitle, and items.


Last, create a table that lists each item in my shopping cart, SKU, QTY, Price, Total, and any other relevant information. Place it at the end of the justification list. 

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